Portland Playhouse is a nonprofit theatre dedicated to artistic excellence and community engagement. Our mission is grounded in the belief that theatre is a space where people of all backgrounds can come together to celebrate the complexity of our shared human experience.

development associate

Job Description: Development Associate, 40 hrs/wk (will consider 32 hrs/wk for the right candidate)
Reports to: Development Director

Portland Playhouse seeks a full-time (or ¾ time) Development Associate to join our team. You should be detail-oriented and highly motivated with a passion for relationship building. Those who are self-directed will excel in this position.

General Summary: The Development Associate is primarily in charge of database administration and management, and assisting the general operations of the development office, including supporting fundraising events, campaigns, sponsorships, grants, and volunteer coordination.

Primary Duties

-Accountable for maintaining an up-to-date and accurate database, ensuring accurate donor records and timely gift acknowledgments
-Enter all donations into system (cash, pledges, in-kind)
-Manages the acknowledgment letter and receipt process for all gifts throughout the year (generate thank you letters within 48 hours)
-Provides all necessary reports, rosters, documents and updates as requested by development, executive, and finance departments
-Database hygiene efforts
-Prospect research and track moves management activities
-Solicit in-kind gifts from local businesses for raffles, auctions, and special drawings
-Communicates with lapsed, current, and prospective donors via phone and email as assigned
-Generates reports that track donations, donor retention, and other key fundraising data metrics
-Participates in monthly and year-end donation reconciliation
-Generates accurate and up-to-date mailing lists (email and postal) and assists in the development of appeals, including year-end, event save-the-dates and invitations, newsletters, annual report, and other campaigns
-Maintains the confidentiality of donor records and other confidential information
-Assists in maintaining inventory of all fund development forms and materials needed for staff, board, and volunteers
-Assists in coordinating volunteers for special events and administrative support as necessary
-Participates and aids all fundraising, friend-raising, and marketing related to development efforts
-Other duties as assigned

Qualifications/Characteristics/Key Competencies

-Undergraduate degree in a related field or equivalent experience
-Positive attitude, strong work ethic, flexibility and ability to be self-directed
-Demonstrated ability to work independently and as part of a team
-You are able to meet deadlines
-Strong computer skills, including proficiency in MS Office and CRMs. Experience in Patron Manager, SalesForce, MailChimp, and/or -Adobe Creative Suite, a plus!
-Interest/ability to cultivate relationships within diverse communities
-You have excellent written and verbal communication skills
-You are organized, with a keen attention to detail
-You can problem-solve and have a willingness to learn
-You have a strong commitment to equity and inclusion

Portland Playhouse believes that each employee makes a significant contribution to our success and that contribution should not be limited by the assigned duties. Therefore, this position description is designed to outline primary duties, but is not limited to the work identified.

Compensation: We provide an industry-competitive compensation package ($36,000/year) with 8 holidays plus 2 weeks of paid time off. Full-time employees (40 hours/week) also get full health (100% paid by employer with an option to add dependents at employee’s expense), vision, dental, and retirement benefits. These benefits, coupled with an amazing team of individuals who believe in our mission make Portland Playhouse an incredible place to work.

Our Values

As a neighborhood arts center situated in the King Neighborhood, Portland Playhouse celebrates the lives and history of black Americans and uses theatre as a platform for social change and justice. Our purpose is to activate surprise, delight, and challenge in our lives by exposing diverse audiences to artistically forward shows. We envision a world awakened by the wonder of theatre.

Portland Playhouse deeply values inclusion and workplace diversity. We strongly encourage people with diverse backgrounds, particularly from communities of color and historically underrepresented groups, whose professional and personal experiences advance our vision, to apply. We promote equal employment opportunities for all classes of individuals, regardless of age, race, color, national origin, citizenship status, disability, religious creed, sex, gender identity or expression, sexual orientation, marital status, economic status, or veteran status. We are an equal opportunity employer.

Application Instructions

To apply, email a single pdf of your resume and cover letter to In the subject line include the name of the position for which you are applying and reference where you heard about this position. Applications received after October 15, 2018, may not be reviewed.


All our shows for the 2018-2019 Season have been cast. Please check back next year for information on the 2019-2020 Season.